EXECUTIVE ASSISTANT

PHILADELPHIA, PA 19019

Posted: 11/01/2019 Employment Type: Temporary Industry: CLERICAL Job Number: 15060 Pay Rate: $20.00

Job Description

Responsibilities
-Provide administrative support for the VP prepare meeting ng materials, set-u p meeting ng room, organize parking arrangements for board members, attend the meeting, draft minutes
-Assist with scheduling visits and travel arrangements for VPIA and sometimes and President and appointments and assist in maintaining the VPIA's schedule
-Reconcile cred it card statements for VPIA and directors; submit and track requests for payment to the Business Office.

-Assist with correspondence, ensuring a timely response, updating records in the database and maintaining paper files
-Respond to telephone and email inquiries, provide potential donors, stock and wire transfer instructions
-Supervise work study students, including approval and submission of their timesheets
-Orient new hires to the department evaluations for new employees
-Maintain office efficiency by managing requests for time off and sick leave, initiating ng and tracking the annual performance review process, and prompting 90-day, order office supplies and maintain an appropriate inventory
-Contribute to the OIA's financial management by submitting invoices for payment, tracking expenses, and helping with the preparation of the annual budget

Job Requirements

-Prior experience in a busy office, preferably in higher education or a non-profit
-Excellent computer skills, including the MS Office suite, Word, Excel- mail merge, Outlook, PowerPoint
-Occasional weekend and evening work (perhaps 3-4 times a year)
-A bachelor's degree
-Prior experience with using Raiser's Edge (RE NXT) preferred, or a willingness to learn to use it, required.
-Exceptional customer service skills, must be detail oriented, organized, and have excellent verbal and written communication skills
If interested please call 610-629-0088 or email Debbie @ dhancock@monarchstaffing.com. Please share on facebook and with your friends and family.
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